For those of you that have been apart of the preparation and hosting for a PDGA tourney, what do you usually set your budget for the tournament and how much of the items do you buy and how much do you try to get donated?
I budget per player based on a projected number of players. These are your tournament expenses:
PDGA Player Fees
Park Use Fee
Here is a typical IOSeries per player budget for that based on 100 amateurs:
3.00 PDGA Player Fees
7.50 Player Packs
2.00 Park Use Fee
1.50 CTPs 0.00 Food -- we don't do food because several of our parks require a license for that.
So if we charge $28 per amateur and have 100 amateurs, we come out ahead $2.75 per player. I'll usually run numbers for 50, 100 and 150 amateurs in advance of the tournament just so i know we aren't running it at a loss.
I figure that merch costs 50% of retail. So with that budget we're doing a 15 Funny player pack and 18 Funny in prizes per player. You can get that price if you handle your own merch and only count as a tournament cost the cost of the merch used.
We do dyed disc trophies that are cheap but cool, about one per ten players.